Contract administrators play a pivotal role in ensuring the smooth execution of construction projects. Their responsibilities extend from managing contractual obligations to mitigating risks and facilitating communication between all parties involved. Given the complexity of their role, having a clear set of guidelines—or a rulebook—can greatly enhance their effectiveness. This article provides a comprehensive guide for contract administrators to follow, ensuring they uphold best practices and drive project success.

Proactively managing the contract admin process contributes to a smoother construction project and strengthens relationships between Architects, Designers, Engineers, and Clients. In this article, we explore these four roles.

In the construction industry, where projects are complex and often filled with uncertainties, effective risk management is crucial for ensuring successful project delivery. A key driver of robust risk management is thorough and proactive contract administration. This article explores how implementing sound contract administration practices can significantly enhance risk management in construction projects, leading to more predictable and successful outcomes.

At Satslog, we receive quite a few inquiries about our subscription pricing model. We believe quality Construction Contract Administration should be available to everyone. We offer: Studio, Team, Enterprise and Project licenses, with unlimited Cloud-hosted options. And of course, Read-Only licenses are always FREE!

Featured on the cover of Construction Tech Review’s May 2024 issue—Michael Copas, a visionary and founder of Statslog Software Corporation, contemplates his company’s journey spanning four decades in construction management.

In 40 years…Statslog has weathered economic peaks and valleys, from pen and paper to the invent of the internet / Cloud. We have managed to stand firm, yet adapt to every curve thrown at us!

Accounting is an accrual method of tracking financial transactions, reflective of the last observation plus, the current observation, that must equal observations to date. In contract administration the observation is, of what is observed to date, minus the observation of the past, to determine the current change in observation.

Since contract administration is closely linked with the number of construction projects underway, administering contracts closely mirrors as to what goes on, in the construction industry. Generally, the construction industry holds steady or grows, unless there is a significant recession.

The above tagline has been with Statslog, almost from the beginning. It expressed the idea that everyone in the project team was doing the same thing only from their own perspective.

In FIVE, a user can now easily click and drag—an RFI issued by the contractor in an email, into the Request Tab to store the details of its contents plus the email message itself.

In the last article on this topic, we explored the outgoing forms of CCDC 24, this time we will review the incoming forms from your contractor and others. These forms are less structured and come from a variety of sources include your Client, the Owner, the contractor as mentioned, your Consultants, and depending on the contract type, each of the specialty trades.

We’ve worked hard alongside the LWG team to roll out a series of new features and enhancements to meet their exacting design guidelines and brand standards—something that the Statslog team is uniquely positioned to deliver to its clients.

Like many other clients over the past few years, long-time client Hariri Pontarini recently migrated their privately hosted FIVE construction contract administration server to our secure FIVE Hosted Cloud platform.

Where there’s understanding, there’s success. In this blog, we delve into another insightful article from Pro-Demnity and the often-overlooked risk factor for the Client / Architect relationship. While architects typically focus on risks related to contracts, delays, and substitutions, they tend to neglect the potential risks associated with effectively building client relations.

FIVE was developed to help in completion of administration tasks of any Contract type. It does this by providing a single access for data, automated tracking of approvals, complex calculations, generation of forms and reports, easy assembly and linkage of support material for, distribution, storage, and retrieval.

Once every month on every project two mutually exclusive processes face off. Contractors submit a request for payment (Invoice) for services rendered, and designers are charged with assessing if that request is appropriate.

On LinkedIn, if you search “Contract Administrator” jobs—there are lots of opportunities in various types of construction including residential, commercial and industrial—in both the private and public sector. So, what is the role of a Contract Administrator, anyway?

Michael Copas was named an Honorary Member for his valuable and distinguished service to the architectural profession and for scrupulously upholding the objects of the Association.